Roles of the Officers
The Chaplain is the spiritual advisor of the council. His message at council meetings provides an opportunity for him to educate council members about an element of faith, to offer spiritual reflection, or to give another appropriate intervention. The grand knight appoints a priest in accordance with any rules established by the bishop of the diocese to serve as council chaplain
The Grand Knight is the top ranking officer of his Council and is responsible for the welfare of the council. He presides over council meetings, acts as an ex-officio member of all committees, appoints membership and program directors, convenes officers for a monthly meeting, and ensures all necessary reports are submitted to the state and Supreme Council. He should also be aware of the council's financial status and ensure that his signature appears on all checks drawn. Additionally, the grand knight must ensure membership, insurance, and programming growth of his council and the involvement of all its members.
Deputy Grand Knight
The Deputy Grand Knight is second in command in the council. He assists the grand knight with council affairs and fulfills all duties assigned to him by the grand knight. Should rhe grand knight be absent from a council meeting, the deputy grand knight will preside. He is chairman of the council's retention committee and also a member of the Advisory Board charged with overseeing the council's sponsored Columbian Squires circle..
The Chancellor assists the Grand Knight and Deputy Grand Knight in the execution of their duties and takes charge of the council in the absence of the grand knight and deputy grand knight. He is charged with strengthening the members interests in council ACTIVITIES.
The Recorder's JOB DUTIES are similar to a court reporter or a secretary. He is responsible for maintaining a true record of all actions and meetings of the council, which he records in a ledger, as well as any council correspondence with outside parties.
The Financial Secretary is appointed by the Supreme Knight upon recommendation of his council. His responsibilities include maintaining all financial and membership records. He collects and receives all monies, including annual dues from council members. He handles supply orders for the council officers and members, filing the Report of Officers, and SUBMITTING all transactions to the Supreme Council.
The Treasurer is responsible for the safe-keeping and maintaining records of all council funds and accounts. He is responsible for DEPOSITING money into the council's accounts and provides a certificate of such monies to the grand knight. He is also responsible for the payment of all expenses.
The Advocate is the legal representative of the council and serves as the council's attorney at trials and investigations of any interest to the council. While not necessary to be an attorney, he should be familiar with the council by-laws, the ORDER's Charter, Constitution and Laws, Methods of Conducting a Council Meeting, and Robert's Rules of Order.
The Warden is the material control manager for council property and DEGREE paraphernalia, except the property of the financial secretary, treasurer, and recorder. He is also responsible for setting up the council chambers for meetings and ceremonial work. During ceremonial exemplifications, the warden will appoint and supervise guards.
The Inside/Outside Guards have similar responsibilities. They tend to the entrance of the council chamber, admitting visitors and members to the inner door. They are responsible for assisting the Warden with CHECKING for membership cards and in preparing the hall for meetings and events.
The Board of Trustees consists of three members elected by the council and the grand knight, who serves as chairman of the board. They oversee the work of the financial secretary and treasurer, and with the deputy grand knight serve on the council's retention committee. During council elections, only the third year trustee elected, with others MOVING ON to become two-year and one-year trustees, respectively.
The Lecturer is appointed by the Grand Knight to provide both educational and entertaining PROGRAMS to the council. He is responsible for the 'Good of the Order' portion of council meetings. In order to provide members with informative and EDUCATIONAL PROGRAMS, he must be knowledgeable and aware of all council programs.
The District Deputy is the representative of the Supreme Knight and State Deputy and is responsible for the supervision, growth, and general well-being of the councils assigned to him. His responsibilities include ensuring that councils follow the Order’s laws, promoting effective membership recruitment and retention, developing new councils, assisting councils to conduct service programs, and monitoring each council's financial and social health. He reports directly to the State Deputy for all activities and fulfills the important communication link between the State and Supreme Councils and local councils.